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Financial Operations · Reconciliation

Payments, refunds and settlements — matched in one place.

Every transaction is tied to a settlement record, collections reconcile automatically, and discrepancies surface clearly — so month-end stops being a spreadsheet exercise.

  • Settlement records
  • Automatic for collections
  • Discrepancies surfaced
  • Export or schedule
In short

Paynancial ties every transaction to a settlement record, reconciles each collection automatically against the customer and cycle it belongs to, and shows payments, refunds and settlements side by side in Payment Analytics — with discrepancies surfaced clearly and reports you can export or schedule.

Overview

What reconciliation means on Paynancial.

Reconciliation is matching what you expected to be paid with what actually arrived — each payment to its order, each refund to its payment, and each settlement to the transactions it covers.

Paynancial builds reconciliation into the records themselves. Every transaction is tied to a settlement record, every refund is issued against its payment, and every collection is matched to the customer and cycle it belongs to — so reconciling is reviewing, not rebuilding.

How it works

Step by step.

  1. 01
    Record

    Every transaction, settlement and refund is recorded as it happens.

  2. 02
    Link

    Each transaction is tied to a settlement record; each collection to its customer and cycle.

  3. 03
    Match

    Reconciliation views show payments against settlements and refunds in one place.

  4. 04
    Surface

    Discrepancies surface clearly so they can be resolved.

  5. 05
    Report

    Export reports or schedule them for your finance team.

Capabilities

What you can do.

Reconciliation views
Match payments against settlements and refunds in one place (Payment Analytics).
Automatic reconciliation for collections
Each collection is matched against the customer and cycle it belongs to (Smart Collections).
Order-level reconciliation
Reconcile each transaction against your order in the dashboard or via webhook (Payment Gateway).
Discrepancies surfaced
Discrepancies surface clearly so reconciliation stays manageable.
Exportable and scheduled reports
Download reports or have them delivered on a schedule.
AI Reconciliation
An AI capability that matches settlements against transactions and surfaces only genuine exceptions — ask our team about availability.
Where it lives

Across the Paynancial platform.

Reconciliation is not a separate system — it runs through the products and tools you already use.

Reconciliation across Paynancial
WhereWhat you get
Payment AnalyticsReconciliation views, discrepancies and reports. See Payment Analytics.
Smart CollectionsAutomatic reconciliation of every collection cycle. See Smart Collections.
WebhooksPayment, refund and settlement events to reconcile in your own systems. See Webhooks.
AI ReconciliationException-first matching. See AI Financial Agents.
Compliance in India

The RBI and NPCI rules around reconciliation in India.

A plain-language guide to the frameworks that may apply. General information only. Not legal, tax, financial or regulatory advice. It is not a statement of Paynancial's own licences or authorisations.

RBI

Turn Around Time (TAT) for failed transactions

Covers the time within which failed digital transactions — for example, a customer debited without the merchant being credited — are expected to be reversed or resolved across authorised payment systems such as UPI, cards and IMPS, and compensation to the customer when that time is missed.

RBI

Payment Aggregator and Payment Gateway guidelines

RBI's framework for payment aggregators — businesses that collect payments on behalf of merchants — covering authorisation, merchant due diligence, how merchant funds are held and settled, and grievance handling.

RBI

Online Dispute Resolution (ODR) for digital payments

Covers how authorised payment system operators and participants offer customers an online, rule-based way to raise and resolve disputes and grievances about digital payments.

Regulators update these rules by circular, so always check the current text at the source: Reserve Bank of India · NPCI. For Paynancial's own security and compliance posture, see the Trust Center.

Good practice

Getting it right.

  1. 01
    Use your own reference on every payment

    An order, invoice or booking ID as the receipt makes matching straightforward.

  2. 02
    Reconcile daily, not monthly

    Small, frequent reconciliation keeps discrepancies small and recent.

  3. 03
    Keep people on the exceptions

    Let the matching run automatically and spend your team's time on what does not match.

FAQ

Reconciliation questions.

What does Paynancial reconcile?

Payments against settlements and refunds. Every transaction is tied to a settlement record, and every collection is matched to the customer and cycle it belongs to.

Is reconciliation automatic?

Collections are reconciled automatically against the customer and cycle they belong to. Reconciliation views in Payment Analytics show payments, refunds and settlements side by side, with discrepancies surfaced clearly.

Can I reconcile in my own accounting system?

Yes. Export reports, or use payment, refund and settlement webhooks to update your own systems as things change.

What is AI Reconciliation?

An AI capability that matches settlements against transactions and surfaces only genuine exceptions for a person to review. Ask our team about availability.

Talk to us about reconciliation.

Tell us how your business takes and moves money, and we will show you how it fits.